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Job Details
Location: Bulle, Switzerland
Activity rate : 100%
Type of contract: Temporary contract
Start Date: ASAP
As an Administrative Coordinator, you will take ownership of critical administrative and event- related responsibilities, ensuring efficiency and precision in all aspects of your work. This role requires a detail-oriented professional with excellent organizational and communication skills.
Key responsibilities:
Support the administrative organization and coordination of national and international congresses and events, ensuring compliance with global and local guidelines.
Support PR/PO creation, financial processes, and invoice handling.
Oversee event logistics, including congress registrations, booth arrangements, symposia setup.
Handle travel and accommodation (flights, hotels, transfers), hospitality suites, social programs, and certificates of attendance.
Draft and manage contracts (sponsorship, speaker, consultancy, confidentiality, etc.) and ensure proper documentation.
Provide high-level administrative support, including internal meeting organization and coordination.
Act as a point of contact for stakeholders, ensuring smooth communication and workflow management.
Handle document approvals, archiving, and follow-up on administrative tasks.
Serve as a backup for event coordination during peak periods or staff absences.
Location: Bulle, Switzerland
Activity rate : 100%
Type of contract: Temporary contract
Start Date: ASAP
As an Administrative Coordinator, you will take ownership of critical administrative and event- related responsibilities, ensuring efficiency and precision in all aspects of your work. This role requires a detail-oriented professional with excellent organizational and communication skills.
Key responsibilities:
Support the administrative organization and coordination of national and international congresses and events, ensuring compliance with global and local guidelines.
Support PR/PO creation, financial processes, and invoice handling.
Oversee event logistics, including congress registrations, booth arrangements, symposia setup.
Handle travel and accommodation (flights, hotels, transfers), hospitality suites, social programs, and certificates of attendance.
Draft and manage contracts (sponsorship, speaker, consultancy, confidentiality, etc.) and ensure proper documentation.
Provide high-level administrative support, including internal meeting organization and coordination.
Act as a point of contact for stakeholders, ensuring smooth communication and workflow management.
Handle document approvals, archiving, and follow-up on administrative tasks.
Serve as a backup for event coordination during peak periods or staff absences.
Qualifikationen
What will make you successful:
Fluency in German and English. French is an asset.
Proficiency in Excel and experience with ERP systems; SAP Ariba is highly desirable.
Good informatics skills: MS Office, SRM, Orbit, SourceClear.
Proven experience in handling invoices, PR/POs, and financial processes.
Excellent organizational and project management skills, with the ability to prioritize tasks and meet deadlines independently.
Strong problem-solving abilities, quick to identify and resolve issues efficiently.
Demonstrated customer orientation, with a patient and solution-focused approach in a multicultural environment.
Ability to work according to global and local compliance procedures, maintaining high standards of accuracy.
Proactive, detail-oriented, and reliable, with a dynamic and collaborative team spirit.
You are interested in knowing our way of work, then check this url: https://tour.ucbsuisse.ch/fr
You are interested in knowing our way of work, then check this url: https://tour.ucbsuisse.ch/fr
kontaktiere uns.
wir sind da um deine Fragen zu beantworten.
LS
Laetitia Stirer
Randstad UCB Bulle
der Bewerbungsprozess.
Erfahre wie der Bewerbungsprozess aussieht. Finde heraus wie wir dir helfen werden, diesen Job zu bekommen.
1 von 8
mit randstad bewerben.
Wir werden deine Bewerbung überprüfen und sehen, ob du zu diesem Job und Unternehmen passt.
2 von 8
Wir werden dich kontaktieren.
Unser Consultant wird dich zu einer passenden Zeit anrufen und mit dir deine Bewerbung und deine Karriereziele besprechen.
3 von 8
deine registrierung.
Falls du noch nie mit uns zusammengearbeitet hast, brauchen wir ein paar Informationen um herauszufinden, ob du in der Schweiz arbeitsberechtigt bist.
4 von 8
background check.
Um sicherzustellen, dass du der perfekte Kandidat für diese Rolle bist, werden wir alle relevanten, von dir zur Verfügung gestellten Referenzen kontaktieren.
5 von 8
der perfekte job für dich.
Unser Expertenteam wird entweder ein Vorstellungsgespräch für die Stelle arrangieren, auf die du dich beworben hast oder passende alternativen vorschlagen.
6 von 8
das interview.
Wir werden sicherstellen, dass du vollständig für dein Interview vorbereitet bist und weisst, was dich erwartet. Viel Glück!
7 von 8
dein start im neuen job.
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8 von 8
beginne deinen neuen job.
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