As an Administrative Coordinator, you will take ownership of critical administrative and event- related responsibilities, ensuring efficiency and precision in all aspects of your work. This role requires a detail-oriented professional with excellent organizational and communication skills.
Key responsibilities:
Support the administrative organization and coordination of national and international congresses and events, ensuring compliance with global and local guidelines.
Support PR/PO creation, financial processes, and invoice handling.
Oversee event logistics, including congress registrations, booth arrangements, symposia setup.
Handle travel and accommodation (flights, hotels, transfers), hospitality suites, social programs, and certificates of attendance.
Draft and manage contracts (sponsorship, speaker, consultancy, confidentiality, etc.) and ensure proper documentation.
Provide high-level administrative support, including internal meeting organization and coordination.
Act as a point of contact for stakeholders, ensuring smooth communication and workflow management.
Handle document approvals, archiving, and follow-up on administrative tasks.
Serve as a backup for event coordination during peak periods or staff absences.
Location: Bulle, Switzerland
Activity rate : 100%
Type of contract: Temporary contract
Start Date: ASAP
As an Administrative Coordinator, you will take ownership of critical administrative and event- related responsibilities, ensuring efficiency and precision in all aspects of your work. This role requires a detail-oriented professional with excellent organizational and communication skills.
Key responsibilities:
Support the administrative organization and coordination of national and international congresses and events, ensuring compliance with global and local guidelines.
Support PR/PO creation, financial processes, and invoice handling.
Oversee event logistics, including congress registrations, booth arrangements, symposia setup.
Handle travel and accommodation (flights, hotels, transfers), hospitality suites, social programs, and certificates of attendance.
Draft and manage contracts (sponsorship, speaker, consultancy, confidentiality, etc.) and ensure proper documentation.
Provide high-level administrative support, including internal meeting organization and coordination.
Act as a point of contact for stakeholders, ensuring smooth communication and workflow management.
Handle document approvals, archiving, and follow-up on administrative tasks.
Serve as a backup for event coordination during peak periods or staff absences.
qualifications
What will make you successful:
Fluency in German and English. French is an asset.
Proficiency in Excel and experience with ERP systems; SAP Ariba is highly desirable.
Good informatics skills: MS Office, SRM, Orbit, SourceClear.
Proven experience in handling invoices, PR/POs, and financial processes.
Excellent organizational and project management skills, with the ability to prioritize tasks and meet deadlines independently.
Strong problem-solving abilities, quick to identify and resolve issues efficiently.
Demonstrated customer orientation, with a patient and solution-focused approach in a multicultural environment.
Ability to work according to global and local compliance procedures, maintaining high standards of accuracy.
Proactive, detail-oriented, and reliable, with a dynamic and collaborative team spirit.
You are interested in knowing our way of work, then check this url: https://tour.ucbsuisse.ch/fr
You are interested in knowing our way of work, then check this url: https://tour.ucbsuisse.ch/fr
informations de contact.
nous sommes à ta disposition pour toute question.
LS
Laetitia Stirer
Randstad UCB Bulle
procédure de candidature.
Découvre comment se déroule la procédure de candidature et comment nous pouvons t'aider à trouver un emploi.
1 de 8
postuler avec randstad.
Postuler avec nous, c'est facile. Nous examinerons ta candidature et verrons si tu corresponds au poste et à l'entreprise.
2 de 8
nous te contacterons.
Notre consultant t'appellera au moment qui te convient pour discuter de ta candidature et de tes aspirations professionnelles.
3 de 8
ton inscription.
Si tu n'as jamais travaillé avec nous auparavant, nous aurons besoin d'informations de base supplémentaires pour confirmer ton éligibilité à travailler en Suisse.
4 de 8
vérification des références et des antécédents.
Ensuite, nous devrons simplement vérifier quelques éléments – nous effectuerons les contrôles de conformité appropriés et te tiendrons informé.
5 de 8
L'emploi parfait pour toi.
Notre équipe d'experts organisera un entretien pour le poste pour lequel tu as postulé ou, si elle pense qu'il existe une meilleure opportunité, elle te proposera également des options alternatives.
6 de 8
Ton entretien.
Nous veillerons à ce que tu sois parfaitement préparé avant ton entretien et que tu saches exactement à quoi t'attendre – bonne chance!
7 de 8
Commence ton nouvel emploi.
Félicitations, tu es prêt à commencer ton nouvel emploi. L'équipe veillera à ce que tu sois parfaitement préparé pour ton premier jour.
8 de 8
soutien continu.
Après avoir commencé ta nouvelle mission, nous te contacterons pour avoir de tes nouvelles et t'apporter notre soutien dans ton nouveau rôle.
jobs par e-mail
Nous te tiendrons informé lorsque nous aurons des offres d'emploi similaires.
Merci de t'être abonné à tes alertes emploi personnalisées.
