Location: Bulle, Switzerland
Activity rate : 100%
Type of contract: Temporary contract
Start Date: ASAP
As an Administrative Coordinator Immunology, you will take ownership of critical administrative and event- related responsibilities, ensuring efficiency and precision in all aspects of your work. This role requires a detail-oriented professional with excellent organizational and communication skills.
Key responsibilities:
- Support the administrative organization and coordination of national and international congresses and events, ensuring compliance with global and local guidelines.
- Support PR/PO creation, financial processes, and invoice handling.
- Oversee event logistics, including congress registrations, booth arrangements, symposia setup.
- Handle travel and accommodation (flights, hotels, transfers), hospitality suites, social programs, and certificates of attendance.
- Draft and manage contracts (sponsorship, speaker, consultancy, confidentiality, etc.) and ensure proper documentation.
- Provide high-level administrative support, including internal meeting organization and coordination.
- Act as a point of contact for stakeholders, ensuring smooth communication and workflow management.
- Handle document approvals, archiving, and follow-up on administrative tasks.
- Support Medical and Marketing teams with ad hoc requests, including assisting in the preparation of promotional materials and event logistics (as needed).
- Serve as a backup for event coordination during peak periods or staff absences.
Location: Bulle, Switzerland
Activity rate : 100%
Type of contract: Temporary contract
Start Date: ASAP
As an Administrative Coordinator Immunology, you will take ownership of critical administrative and event- related responsibilities, ensuring efficiency and precision in all aspects of your work. This role requires a detail-oriented professional with excellent organizational and communication skills.
Key responsibilities:
- Support the administrative organization and coordination of national and international congresses and events, ensuring compliance with global and local guidelines.
- Support PR/PO creation, financial processes, and invoice handling.
- Oversee event logistics, including congress registrations, booth arrangements, symposia setup.
- Handle travel and accommodation (flights, hotels, transfers), hospitality suites, social programs, and certificates of attendance.
- Draft and manage contracts (sponsorship, speaker, consultancy, confidentiality, etc.) and ensure proper documentation.
- Provide high-level administrative support, including internal meeting organization and coordination.
- Act as a point of contact for stakeholders, ensuring smooth communication and workflow management.
- Handle document approvals, archiving, and follow-up on administrative tasks.
- Support Medical and Marketing teams with ad hoc requests, including assisting in the preparation of promotional materials and event logistics (as needed).
- Serve as a backup for event coordination during peak periods or staff absences.
